Company: Beyond Design, Inc.
Position: Administrative & Marketing Coordinator

This position requires excellent communication skills and the ability to collaborate regularly and effectively with employees, clients, and contacts at a fast-paced consultancy. We are looking for an energetic, creative, and organized individual to join our team.

Admin Responsibilities:
– Overseeing all aspects of the office organization and greeting clients and vendors.
– General office tasks include answering all phone calls, preparation for client meetings, purchasing and maintaining a record of office supplies
– Extensive file organization (both print and digitally)
– Assisting with planning and coordinating of special events at the studio (i.e. student tours, networking events, panel meetings, and community functions)
– Booking all travel logistics for off-site meetings
– Work closely with the accountant to keep employee PTO/Sick time up to date, some payroll and 401k administration
– Work with client accounts receivable and payable and sending out invoices
– New hire onboarding and general HR tasks
– Organization and maintenance of the office
– Handling all FedEx, UPS, and USPS shipments for incoming and outgoing packages
– Coordinate meetings, arrange travel and put together itineraries
– Work closely with the owner to handle all business correspondence and other members of management as needed (

Marketing Responsibilities:
– Coordinating marketing materials – creating blogs and articles on a weekly and monthly basis
– Regularly updating the company website through WordPress (blogs, articles, team members, photos, etc.)
– Creating marketing materials in InDesign and Photoshop
– Generating press releases and product award descriptions
– Continually create timely, industry-based content to be distributed on several different platforms
– Promote content through e-mail marketing campaigns and LinkedIn and managing e-marketing database throughout each campaign
– Responsible for maintaining our contact management database, along with preparing cover letters, sending product samples and following up to answer any questions to new clients and entrepreneurs
– Manage Squarespace website as needed
– Continually research ways to improve Beyond Design presence in the industry (making connections with other companies, educational organizations, IDSA etc. to ensure Beyond is giving back to the community and stays involved)

Previous Experience:
– 1+ years of relevant administrative/office manager experience
– Associate’s or Bachelor’s degree
– Prior experience and strong computer literacy working in Word, Excel, PowerPoint
– Adobe Suite experience a plus
– Ability to showcase strong communication skills – both verbal and written
– Strong innovation and creative skills, as well as attention to detail at an articulation level
– Can “Wear Multiple Hats”: Ability to function within strict timelines, while completing other tasks
– You pay attention to detail and display multi-tasking abilities in a fast-paced work environment
– Strong interpersonal communication and writing skill
– Proficient with time management and office organization

*Candidates who are not US citizens or permanent residents need to have authorization to work in the US in order to apply*

All resumes and cover letters should be sent to:

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